Acrobat Software Tips and Guides

WORKING WITH PDF TEXT

If you've ever had the need to add text to a PDF form, then read on. By utilizing the Text Annotation Tool it's possible to add new text to your PDF file. From the Annotation fly-out menu (The icon by default is a Page of text, you will need to click and hold your mouse button for it to appear) (See Fig 1.1 or tips: using toolbar buttons), select the second Tool in the fly-out menu - Text Annotation Tool.

Fig 1.1

Now, whenever you click on a blank space on the page, PDF will create a blank text area ready for you to type your new text into(the cursor should be blinking). Once you have added your text (See Fig 1.2), you will need to 'set' the text area, this is done by selecting the Hand Icon from the toolbar (See Fig 1.3) and clicking outside of your text area (usually on the page).

Fig 1.2

Fig 1.3

Depending on how many lines of text you entered you may see that the text is wrapped to the next line(s), this can be adjusted by using the Hand Tool to select and re-size the text area (See Fig 1.4/1.5).

Fig 1.4

Fig 1.5

Also if you are wondering how to change the color of the text or the font being used then again using the Hand Tool, select your text area and select 'Properties' from the 'Edit' menu (Ctrl + I) (or right mouse click-select-properties), this dialog (see Fig 1.6) will allow you to change the font, title of the annotation and other formatting settings (See Fig 1.7/1.8/1.9).

Fig 1.6

Fig 1.7

Fig 1.8

Fig 1.9

Need to make a change to the new text? Then using the Hand Tool, double click your text area and the text will be highlighted, ready for editing (See Fig 1.10).

Fig 1.10

Another quick tip is if you have the Text Touchup Tool selected and you hold down the control key, PDF will allow you to add text in exactly the same way, the control key acts as a toggle for the Text Annotation Tool.

The PDF Toolbar tools contain "fly-outs" which when mouse clicked expand to show additional tools. A small black triangle indicates a button has a 'fly-out' toolbar attached to it. A common mistake is to not select the "fly-out" located on the lowest toolbar buttons "T" or "Black Arrow". The arrow is for working with images (copy-paste-etc.), and the "T" is for editing lines of text.

E-mail your PDF or ProForce Software tips to support@proforcerealestate.com


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